personal information we collect from you when you apply or become a Member or Supporter of the Society. Members pay a
membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting and direction.
The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid. For Members, we may also take your photograph and ask you for your biography.
How we use information
We will use your information to send you newsletters, letters or emails to give you details of General Meetings,
Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and
possibly photograph and biography, may appear in our show programmes, newsletters, digital media and social media. Your information may also be shared with our committee members (who are our Society’s Trustees). This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. We will not share your information with other third parties without your consent.
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information indefinitely after you remain an active member or supporter of The Windmill Players. We keep your information because you may resume your connection with The Windmill Players and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further newsletters. You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us via our contact form on our Contact Us page. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.